APOLOGIES
Cllr. Dewi Tudur Lewis (Vice Chairman), Ann Jones, Sian Mai Ephraim, Gwynfor Owen (Gwynedd Council).
PRESENT
Cllrs. Lisa Birks (Chairman), Margaret Roberts, Eluned Williams, Ffion Williams, Eifion Williams, Owen Lloyd Roberts, Cllr. Annwen Hughes (Gwynedd Council).
MINUTES
The minutes of the meeting held on 17th November 2025 were found to be correct.
MATTERS ARISING FROM THE MINUTES
No matters were arising from the minutes.
MATTERS ARISING
Cilfor Noticeboard
It was made known that the old noticeboard had broken and because it could not be repaired it was agreed to purchase a new one made out of recycled materials and the Chair and Clerk agreed to deal with this matter.
Independant Renumeration Panel
The Clerk reported that a form had to be signed by every Councillor again this year with regard to the above. There is a need to list every rule that is been adopted in the Council minutes and if a payment rule regarding costs is been adopted the Councillors that DO NOT claim expenses sign the form declaring this. After a discussion it was agreed to adopt the payments rule regarding costs again this year and it was agreed that everybody that wanted to claim costs would do so but it was important that everybody return the form back to the Clerk once it was completed. Of the Members present 1 Councillor decided to claim the allowance and 5 Councillors decided not to claim the allowance.
Budget Plan
Copies showing the differences between the expenditure that had been made up to the 31st December 2025 since the beginning of April 2025 and what had been earmarked on the budget plan up to the end of December was given to every member. It was reported that the Council had spent £19,765.03 (which included bank charges) since the start of the new financial year and this was £19,234.97 less expenditure than what was earmarked in the budget for the year. It was agreed to accept the above.
Council’s Financial Risk Assessment Policy
Copies of the above was given to each member that was present and every item on it was discussed individually. It was decided to accept this policy.
Reviewing the Clerk’s Wages
It was reported that the Members had agreed to put this matter on the agenda annually at the January meeting and therefore this year it was agreed to raise the Clerk’s wages to £2,474 a year and keep the costs the same. The Clerk was not present when this matter was discussed.
Council’s Budget for 2026/27
The Treasurer gave each member a copy of the Council’s accounts up to the year ending 31st December 2025 so that they could see what the financial situation was like. A discussion took place and it was decided that an estimate of the following costs were going to be with the Council during the next financial year – Council’s insurance £900, Clerk’s wages £2,474 , Clerk’s expenses £1,500 , office expenditure £400, tax on Clerk’s wages £495, Clerk’s Accountant £228, donations £4,000, village hall £3,000, cemetery expenses £2,000, grass cutting of the cemetery £2,500, grass cutting of the footpaths £1,200, upkeep of Gardd y Rhiw £400,, salt bins £1,000, benches £1,000, One Voice Wales £150, hire of hall £150, sundries £1,000, inspection of play park £150, auditors £650, development of bus site £15,000, upkeep of play park £1,000, bank charges £10. This made a total of £39,757
Council’s Precept for 2026/27
A letter was received from Gwynedd Council with regard to the above. After disgussing the budget and foreseeing what the Council’s expenditure will be for the forthcoming financial year, it was decided to keep the precept at £34,000.
TREASURER’S REPORT
The Treasurer reported that there was £15,773.19 in the bank, £28,099.05 in the reserve account.
Invoices needing payment since last meeting
Customs & Excise – £119.00 – tax on Clerk’s wages
Gwynedd Council – £350.38 – purchase of litter bin for play park and emptying it every week
Monies received since last meeting
Mr. K. Beale – £25.00 – Capel y Graig garage rent (December)
Mr. K. Beale – £25.00 – Capel y Graig garage rent (January)
Gwynedd Council – £6,015.00 – Mantell Gwynedd Grant
The above payments were processesed by Cllr. Lisa Birks and Cllr. Ffion Williams approved the payments and permission was granted to the Clerk/Treasurer to make payment on line or by cheque at the end of the meeting.
Invoices paid since the last meeting
Creative Play – £7,218.00 – install “wet pour” by the two entrances to the play park*
The Members had agreed that the above invoice would be paid once the work had been completed and the Clerk had been in contact with them on the 18th of December asking for permission to pay the invoice as the work had been completed and if the invoice was not paid the company would be charging a late payment charge on the Council.
The Treasurer reported that she had received the External Auditors report back and there were no significant matters arising from it This had already forwarded to all Members.
MATTERS DISCUSSED AFTER THE FINANCE MEETING
PLANNING APPLICATION
Erection of single storey front and side extension Tirionfa, Talsarnau (NP5/77/363A)
Support this application.
CORRESPONDANCE
Welsh Government
Received a letter from the above informing the Council that the appropriate sum under Section 137(4)(a) of Local Government Act 1972, Section 137 Expenditure Limit for 2026/27 will be £11.60 per elector. The Clerk reported that the latest number of electors she has is 441 and therefore the Council have the right to contribute up to £5,115.60 to outside bodies.
Grwp Cynefin
Received an e-mail from Heledd Parry, Housing Co-ordinator from the above group asking the Council to discuss dates to hold an open afternoon.
Play Quest
Received an e-mail from the above asking if the Council wants them to carry out an inspection of the play equipment this year. It was agreed to see what the cost of carrying out this inspection would be with Creative Play and the Chair agreed to do this.
Mr. John Richards
Received an e-mail from the above informing the Council that he was retiring as a Member of the Council. It was agreed to forward this to the Electoral Officer in Caernarfon.
Mr. Owain Aeron
Received a quote from the above to clear the old fence, install a new fence and gate on the extension to the cemetery in Llandecwyn. It was agreed to accept this quote
Mrs Margaret Roberts
Received an e-mail from the above voicing concerns about the parking situaion in Cilfor housing estate and asking if the Council could do something to solve this problem. It was made known that the matter of developing this car park by Cilfor housing estate had been discussed firstly in 2016 and no discussions had then taken place since July 2019 as the Council was of the opinion that this matter had nothing to do with the Community Council.
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